Avoid Overcharged Office Fit Out and Refurbishment Companies

An office is a place where administrative work is done. A space in the area where objectives are discussed, implemented and achieved. Its ambiance should be attractive and encouraging not only to employees but also to business clients. Thus, the portion must be optimized to look beautiful as well as functional. While few people are expert in designing the space but many needs professional help.

It is extremely important to choose the best among many office fit out companies out there. The most common issue a lot of startup companies or even experienced ones fail to provide is the accurate cost estimate. That is why contractor seems to charge more than their approximation.

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Usually the mistakes made by clients

• Estimating inaccurate budget
• Considering all contractors as same
• Ignoring external/expert advice
• Incomplete knowledge of requirements

How to avoid being overcharged?

#1. Prepare a well written description of essentials before lending a contract to office fit out companies. It does not have to be too technical but it should be informative enough to express your demands and requirements. This would help the contractor in submitting a fix lump sum price of tender. The scope of work is like the rule book of the project. It is the main official document that initiates the start of the project and guides it along its different phases. Also, it should outline features such as deliverables, resources, projections, manpower, cost and schedule.  

#2. The most crucial step is to shortlist the tender of highly recommended contractors by your trustworthy experts. You can either select it by evaluating previously carried outputs of the firm. It is important to look at the proposed project management: the bidding consortium must come across as a cohesive entity rather than just a collection of companies put together for bidding purposes. A right tender can save you from in process headaches and it gives you a better value in form of price reduction and quality services.

#3. Never attract towards underbidding office fit out companies, they submit low prices, sometimes even lower than the market value of the work. Such biddings are infamous for recouping money during refurbishment. Underbidding destroys the very trust needed to integrate the supply chain and it does not work with partnering culture. It harms the client, bidder and rival firms as well. There is also not much point in approaching the very large contractors. It's better to understand your business from financial perspective.  

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#4. While nothing can replace the experience of any company, you should be looking for one additional thing and that is license. The license takes care of the formalities that the company has skilled technicians to work on any project. It is not just the rich experience that any person gets from working on different projects but the technical understanding that comes from learning concepts and appearing for exams.

#5. After selecting satisfactory office fit out companies, instruct them about the time period by which you need the project to be completed. By setting up a deadline, resources can be used up to maximum level, hence beneficial for client and contractor in achieving the individual goals. More importantly, deadlines can be a source of inspiration, excitement, purpose and motivation resulting in better future growth for everyone.

As a customer, you should be concerned with getting the project completed under the time and cost estimation. Always consult with field expert and be a patient listener. In case of any changes in scope of work, notify its details to contractor clearly but you must know that in process changes could extend the time period and may affect the project budget. The final price of the work should certainly be discussed as everything depends on it.